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Glossary of Terms Used in Federal Budgeting and Accounting

Federal government budgeting and accounting was not of particular interest to the general public until the national debt climbed to unsustainable levels. The Truth In Government glossary helps citizens and students get informed quickly.

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Term Definition
Accrual Accounting

As distinct from cash accounting which counts income when it is received and expenses when they are paid, the accrual system of accounting records income when it is earned and expenses when they are incurred.

Allotment

An authorization by either the agency head or another authorized employee to incur obligations within a specified amount. The amount cannot exceed the amount apportioned by the Office of Management and Budget (OMB).

Allowances

Amounts given in the budget to cover any additional expenses for statutory pay increases, contingencies, and other requirements.

Appropriation

Legislative language that permits a federal agency to incur obligations and make payments from the Treasury for specified purposes, usually during a specified period of time. Also, the specific amount of money made available by such language.

Backdoor Spending Authority

Authority to incur obligations that evades the normal congressional appropriations process because it is provided in legislation other than appropriation acts.

Baseline

An estimate of spending, revenue, the deficit or surplus, and the public debt expected during a fiscal year under current laws and current policy. The baseline is a benchmark for measuring the budgetary effects of proposed changes in revenues and spending.

Budget authority

How much money Congress allows a federal agency to commit to spend.

Budget Enforcement Act of 1990

This was enacted to enforce deficit reduction and revise budget control through two new processes: caps on annual appropriated spending and “pay-as-you-go” rules for entitlements and taxes.

Budget resolution

Consists of a set of numbers stating how much Congress is supposed to spend in each broad spending category (also known as budget “function”) and how much total revenue the government will need to collect for the near future. The Congressional Budget Act requires that the resolution cover a minimum of five years, though Congress sometimes chooses a longer period. The difference between the spending ceiling and the revenue floor represents the deficit (or surplus) expected for each year.

Byrd Rule

As said by the Center on Budget and Policy Priorities, “this bars any entitlement increases or tax cuts that cost money beyond the five or so years covered by the reconciliation directive, unless these ‘out-year’ costs are fully offset by other provisions in the bill.”

Cash Accounting

The method of accounting used by Congress, and which is illegal for publicly held corporations to use, in which income is recognized when it is received and expenditures are recognized when they are paid.

Congressional Budget and Impoundment Con

Established a process through which Congress could systematically consider the total spending policy of the United States and determine priorities for allocating budgetary resources. The process calls for procedures for coordinating congressional revenue and spending decisions made in separate tax, appropriations, and legislative measures.

Congressional Budget Office (CBO)

A congressional support agency created to provide nonpartisan budgetary information and analysis to Congress and its committees.

Consumer Price Index (CPI)

A measure of the average change over time in the prices paid by urban consumers for a market basket of consumer goods and services commonly referred to as “inflation.” The CPI is used to adjust for inflation, the income payments of Social Security beneficiaries, and payments made by other programs.

Debt Ceiling

The limit to how much the federal government can borrow. This is decided through Congressional legislation.

Direct Spending

Direct spending, or mandatory spending, includes spending for programs mandated by law such as Social Security and Medicare, as well as unemployment compensation and food stamps. These programs are sometimes called entitlement programs. Under expired Budget Enforcement Act (BEA) provisions, new direct spending was subject to pay-as-you-go (PAYGO) requirements.

Disbursements

Amounts paid by federal agencies, by cash or cash equivalent, during the fiscal year to liquidate government obligations.

Discretionary Spending

This covers federal programs such the military, Department of Agriculture, Food and Drug Administration, U.S. Forest Service, etc. Most of these require annual renewal and requests are made via an appropriation bill.

Earmarking

Either of the following: (1) dedicating collections by law for a specific purpose or program (trust fund receipts, special fund receipts, intragovernmental receipts, and offsetting collections credited to appropriation accounts); (2) designating any portion of a lump-sum amount for particular purposes by means of legislative language.

Federal Deficit

Amount by which the government expenditures exceed its tax revenues.

Federal Financing Bank (FFB)

A government corporation created by the Federal Financing Bank Act of 1973 to (1) finance federal and federally assisted borrowings in ways that least disrupt private markets, (2) coordinate such borrowing programs with the government’s overall fiscal policy, and (3) reduce the costs of such borrowing from the public.

Federal Reserve System

A system of 12 regional banks established by Congress to operate as the nation’s central banking system and provide for economic stability of the country. The system is governed by a supervisory board.

GAAP (Generally Accepted Accounting Prin

The application of common sense accounting standards, professionally and independently promulgated by the Financial Accounting Standards Board (FASB) for the private sector, the Federal Accounting Standards Advisory Board (FASAB) for the federal government, and the Government Accounting Standards Board (GASB) for the state and local governments. The goal is to tell owners, investors, taxpayers, and tax collectors how an entity is doing and how well it may be expected to perform in the future.

GDP (Gross Domestic Product)

The value of all final goods and services produced within the borders of a country such as the United States in a given period, whether produced by residents or nonresidents.

GNP (Gross National Product)

The value of all final goods and services produced by labor and capital supplied by residents of a country such as the United States in a given period, whether or not the residents are located within the country.

Government Fiscal Year (Federal)

The 12-month period used for budgetary purposes, runs from October 1 to September 30. Thus, the 2009 fiscal year runs from October 1, 2009, to September 30, 2010.

Government Sponsored Enterprise (GSE)

A privately owned and operated financial service corporations created by federal charter to improve access to capital by select groups. The activities of GSEs are not included in the federal budget’s totals because they are classified as private entities, and are intended to be self-sufficient.

Gramm-Rudman-Hollings (GRH) Act

The popular name of the Balanced Budget and Emergency Deficit Control Act of 1985, named for the Senate sponsors: Senators Phil Gramm, Warren Rudman, and Ernest F. Hollings. The act, a mechanism for reducing the federal deficit, set declining deficit targets for the federal government and established an automatic enforcement mechanism called sequestration.

Lockbox

Any of several legislative mechanisms that attempt to “lock away” funds of the federal government for purposes such as reducing federal spending, preserving surpluses, or protecting the solvency of trust funds.

Office of Management and Budget (OMB)

Cabinet-level office that assists the president in preparing the federal budget and supervising its execution. Employing hundreds of people, it’s the largest office within the Executive Office of the President of the United States.

Outlay

How much money actually flows out of the federal treasury in a given year

Pay-as-You-Go (PAYGO)

A rule by which new spending, entitlement increases, and tax cuts that are outside the approved budget must be offset with funds that are currently available. PAYGO was established by the Budget Enforcement Act (BEA) of 1990, and although it expired at the end of fiscal year 2002, the PAYGO rules are still in place, with several exemptions and changes. On Feb. 12, 2010, President Obama signed legislation reinstating PAYGO rules, which allows the White House to make automatic cuts if the rules are broken.

Reconciliation Bill

A single piece of legislation that typically includes multiple provisions (generally developed by several committees) all of which affect the federal budget — whether on the mandatory spending side, the tax side, or both. A reconciliation bill, like the budget resolution, cannot be filibustered on the Senate floor, so it only requires a majority vote to pass.

Rescission Authority

Power that Congress gives the president to propose reductions in spending already voted.

Scorekeeping

The process of estimating the budgetary effects of pending legislation and comparing them to a baseline, such as a budget resolution, or to any limits that may be set in law. Scorekeeping tracks data such as budget authority, receipts, outlays, the surplus or deficit, and the public debt limit.

Sequestration

A procedure for canceling budgetary resources to enforce budget limitations established in law. Sequestered funds are no longer available for obligation or expenditure.

Subsidy

A payment or benefit made by the federal government where the benefit exceeds the cost to the beneficiary. They may also refer to (1) provisions in the tax laws for certain tax expenditures and (2) the provision of loans, goods, and services to the public at prices lower than market value. Under credit reform, subsidy means the estimated long-term cost to the government of a direct loan or loan guarantee, calculated on a net value basis over the life of the loan, excluding administrative costs and any incidental effects on governmental receipts or outlays.

Surplus

The amount by which the government budget receipts exceed outlays for a given fiscal year.

The Anti-Deficiency Act (ADA)

Legislation that prevents the incurring of obligations or the making of expenditures (outlays) in excess of the amount available in funds; this prevents the federal government from entering a contract not “fully funded.”

Trust Funds

Special accounts in the Treasury that receive earmarked taxes (two examples are Social Security and Medicare) or other revenue (such as user fees), and from which payments are made for special purposes or to recipients who meet the requirements of the trust funds as established by law.

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Note: This glossary contains an abbreviated list of key economic and financial terms used in the book as well as by anyone seeking to understand or discuss the federal budget. They were compiled using official information—often paraphrased or summarized—from public government sources as well as the U.S House of Representatives Committee on Rules and the U.S. Government Accounting Office’s Sept. report from 2005.